Resource & Effort Planning
Transparent planning and management of trainer capacity, budgets, and timelines—eliminating surprises and cost overruns. Bring engineering-level precision to resource planning, ensuring you have the right trainers at the right time with the right budget before you need them.
Most SAP projects budget for training delivery but forget to plan the resources required to execute. "We'll figure it out" leads to last-minute scrambling, expensive emergency hiring, and budget surprises 60 days before Go Live. Our systematic approach calculates exact requirements, models realistic capacity, and creates transparent financial plans that prevent surprises.
Service overview
- Precise demand calculation based on user counts, roles, geographic distribution, and realistic training hour requirements
- Capacity modeling accounting for preparation time, travel, quality factors, and administrative overhead often forgotten
- Optimal resource mix strategy balancing internal trainers, external resources, and train-the-trainer approaches
- Transparent budget development with line-item detail, phasing, contingency planning, and assumption documentation
Key features
We begin with engineering-grade demand calculation—taking your user counts by role, required training hours per curriculum, geographic distribution, language requirements, and schedule constraints to calculate total training demand. This eliminates guesswork and provides defendable numbers for budget discussions.
Capacity modeling accounts for realities often forgotten in planning: trainer preparation time (often 2-3x delivery time), travel between locations, maximum effective daily training hours (quality degrades beyond 6 hours), required breaks, and administrative documentation. This reveals realistic effective training capacity per resource.
Our sourcing strategy identifies the optimal mix of internal and external resources. We assess internal trainer capability and availability, determine when external expertise is justified, calculate train-the-trainer requirements, and provide vendor selection criteria if outsourcing is needed—all with transparent cost implications.
Demand Calculation
Precise training hour requirements by role, location, and timeline phase with realistic scheduling constraints.
Capacity Analysis
Realistic assessment of available trainer capacity versus requirements, identifying gaps early.
Budget Transparency
Line-by-line budget with documented assumptions enabling informed decisions and CFO confidence.
General questions
Our models typically achieve 90-95% accuracy when provided good input data. We build in 15-20% contingency buffers for unknowns. Over dozens of projects, we've refined calculations to account for real-world factors most planning overlooks.
Often partially, rarely completely. Our capacity analysis reveals realistic availability considering day-job responsibilities, preparation time, and skill levels. Most organizations need a hybrid approach: internal for process/business context, external for technical depth or peak capacity.
Our resource models are dynamic and can be recalculated for different timeline scenarios. If your Go Live moves from June to August, we can immediately show revised resource requirements and cost implications, supporting leadership decision-making.
Industry benchmarks suggest 8-12% of total project cost for training (including resources, materials, logistics). However, this varies significantly by complexity, geography, and user count. Our analysis provides specific numbers for your situation rather than industry averages.
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